This workflow automation tool, Akiflow, aims to help users manage their schedules and tasks by pulling them into one place, enabling effective planning, protection, and review of the day's activities. To overcome the challenge of tasks sneaking up in unexpected places, users can create automated workflows using Zapier, which allows them to automatically route action items from other tools like Google Tasks into Akiflow without having to switch between apps or copy-paste details. By staying on top of priorities and leveraging workflow automation, users can ensure they prioritize their tasks effectively, even when dealing with multiple tools and apps.