The author uses voice memos to process their thoughts and clarify their focus on the next day, but they struggle to organize and act on the information captured in these voice memos. They discover Zapier's integration with OpenAI, which allows them to create automated workflows that transcribe and summarize their voice memos, add action items to their Todoist task list, and upload files to Dropbox. The author sets up a multi-step Zap using Zapier's workflow automation tool, integrating OpenAI for transcription, summarization, and formatting, and then uploads the file to Dropbox and adds tasks to Todoist. This process has significantly improved the author's productivity and efficiency, allowing them to leverage AI to radically change their workflow and organize their thoughts in a more effective way.