Microsoft Outlook is a popular email client used for receiving important work updates, while collaborative work happens in a database system like Notion. Zapier, an automated workflow software, allows users to connect Microsoft Outlook and Notion, automatically creating new items in the Notion database from new emails received in Outlook. Users can set up an automated workflow called a Zap, which sends information from one app to another without needing coding knowledge, using templates or building from scratch. The process involves setting up a trigger step in Outlook, mapping data from the email to relevant columns in the Notion database, and customizing the action step as needed. Once tested, the Zap is ready to use, automatically creating new items in the Notion database with details from the received emails.