The purchase order process is a crucial document in the purchasing process that confirms the buying of goods and services between a buyer and seller, creating a legally binding contract. The process involves several key stages, including creation, approval, implementation, and final processing of the purchase order. A typical purchase order should include relevant information such as specifications, quantity, contact details, price, delivery timelines, payment terms, and a unique order number for tracking. However, the current manual and error-prone process often leads to delays, errors, and inefficiencies, causing businesses to prioritize other aspects over optimizing their purchase order process. Automation of the purchase order process can help address these challenges by introducing software solutions that streamline tasks, reduce manual work, and provide real-time visibility into procurement activities. By adopting an automated PO system, businesses can improve financial control, streamline purchasing processes, achieve cost savings, and scale with growth, ultimately enhancing overall efficiency and reducing errors.